THAT the foregoing minutes of the Regular Meeting of the Council of the Municipality of Marmora and Lake held Tuesday, September 1, 2026, be approved as presented.
THAT Council accept this “Supply, Treatment and Stockpiling of Winter Sand” report, dated September 15, 2026; AND FURTHER THAT Council award the contract to Danford Construction Ltd. to supply, treat and stockpile winter sand at three sand dome locations within the Municipality of Marmora and Lake for the total cost of $213,000.00, plus HST.
WHEREAS Council recognizes the need to replace the Fire Department’s 2007 truck, used primarily by the Fire Chief, due to its age and condition; THAT Council pre-approve a 2027 Capital Budget item for the replacement of the Fire Chief’s 2007 truck, in the amount of $40,000.00, to be purchased in 2026 and included in the 2027 Capital Budget.
THAT Council nominate Aimee Hainle to the Central Hastings Family Health Team Board of Directors to represent the needs of the population of the Municipality of Marmora and Lake.
THAT Council reconvene in open session at 6:53 p.m.
THAT Council appoint Nancy Sinclair as Acting CAO, effective from August 29 to October 26, 2026; AND FURTHER THAT Council appoint Yvonne L. Robert as Interim CAO, effective on October 27, 2026, until such time as a permanent CAO can be hired and appointed.
THAT Council reconvene in open session at 10:00 a.m.
THAT Council direct staff to amend the Manager of Transportation Services job description by adding a mandatory qualifications section, which will include the Certified Roads Supervisor designation, and further that all other engineering- related qualifications remain in the "considered an asset" section.
THAT Bylaw 2026-49, being a bylaw to confirm the proceedings of the Special Meeting of Council held on the 30th day of July, 2026, be read and passed this 30th day of July, 2026.
THAT Council accept this “Filling Council Vacancy” report, dated July 7, 2026; THAT Council appoint Bernie Donaldson to the office of Councillor for the Corporation of the Municipality of Marmora and Lake for the remainder of the 2022-2026 term; AND FURTHER THAT Council direct the Clerk to administer the Declaration of Office.
THAT Council receive this “Job Description & Recruitment – Manager of Transportation Services” report, dated July 7, 2026; THAT Council approve the updated job description for the Manager of Transportation Services role, as amended, to include the CRS designation in the list of required qualifications; AND FURTHER THAT Council direct staff to post and recruit to fill the Manager of Transportation
THAT Council receive this "CAO Status Update July 2026" report, dated July 7, 2026, for information.
THAT Council appoint Andrea Christie, Siobhan Hughes and Jane Pearson to the Economic Development Advisory Committee to fill the current vacancies.
THAT Bylaw 2026-45, being a bylaw to amend Bylaw 2026-04, being a bylaw to appoint or confirm members to various boards and committees for the purposes of the Corporation of the Municipality of Marmora and Lake for the year 2026, be read and passed this 7th day of July, 2026, as amended.
THAT Council will proceed into a closed meeting session at 7:13 p.m. under the Municipal Act, 2001, Section 239(2): (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations; o Re: Department Update (b) personal matters about an identifiable individual, including municipal or local board employees; (e) lit
THAT the Planning Staff Report dated June 26, 2026, regarding the Zoning Bylaw Amendment File No. D14-06-2026, for the property legally described as PLAN 83 LOT 2 ES BURSTHALL ST, County of Hastings, and municipally known as Bursthall Street, be received; AND THAT the proposed Zoning Bylaw Amendment 2026-41P, for the lands legally described as PLAN 83 LOT 2 ES BURSTHALL ST, County of Hastings, and
Page 4 of 7 Planning Meeting July 7, 2026 1. THAT the Planning Committee receive and approve the planning staff report dated June 22, 2026; 2. THAT costs to the value of $1,200.00 cash in lieu of parkland be paid under Section 33(8) of the Act; 3. THAT all taxes be paid in full prior to granting consent; 4. THAT road widening be required for the entire frontage of the severed, retained and benefit
THAT Council reconvene in open session at 11:16 a.m.
THAT Council accept this “Declaration of and Options for Council Vacancy” report, dated June 16, 2026; THAT Council declare one (1) Councillor office, previously filled by Councillor Lakatos, vacant for the Council of the Municipality of Marmora and Lake; AND FURTHER THAT Council direct staff to proceed with Option 1, to fill the vacant Council office by appointing a candidate from the 2022 Munici
THAT Council accept this “Removal, Supply and Install of Rubber Flooring for Dr. Hamilton Crawford Memorial Arena” report, dated June 16th, 2026; AND FURTHER THAT Council award the contract to Advantage Sport to remove the existing flooring, supply and install new MaxFlor+ 10mm, with 3mm Wear Layer, rubber flooring on the first floor of the arena.
THAT Council accept this “Town Hall - Front Entrance Repairs” report, dated June 16, 2026; AND FURTHER THAT Council direct staff to remove the existing staircase, replace the existing balcony, and conduct other remedial repairs to the front entrance to address its current needs while retaining the building’s aesthetic moving forward.
THAT Council receive the report for information.
THAT Council approve the request of the Marmora Crowe Valley Lions Club to permit the Canada Day Parade to follow its usual route on Wednesday, July 1, 2026, beginning at 10:00 a.m. at the fairgrounds; THAT Council direct the Lions Club to notify emergency services of all associated road closures; AND FURTHER THAT the Lions Club be required to provide the appropriate insurance certificate to staff
THAT Council accept this “Restricted Acts in a Municipal Election Year (Lame Duck)” report, dated June 2, 2026; Page 2 of 6 Council Meeting June 2, 2026 AND FURTHER THAT Council direct staff to bring forward a bylaw to delegate authority during the restricted acts (lame duck) period for enactment at the next regular meeting of Council.
THAT Council accept this “Renovations to Town Hall Offices” report, dated June 2nd, 2026; AND FURTHER THAT Council direct staff to move forward with a scope of work including soundproofing the wall between the current CAO/Deputy Clerk’s and the Municipal Clerk’s offices, installing a doorway into the current file storage space to create an additional office space for the CAO/Deputy Clerk, and to a
THAT Council receive this “Request – Joint Fire Services Board – Fire Department” report, dated June 2, 2026; THAT Council approve the updated job description for the Fire Chief role, as presented; AND FURTHER THAT Council direct staff to post and recruit to fill the Fire Chief position in accordance with the Municipality’s hiring policies and procedures.
THAT Council will proceed into a closed meeting session at 6:46 p.m. under the Municipal Act, 2001, Section 239(2): (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations; o Re: Personnel Update (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (k) a positi
THAT the foregoing minutes of the Planning Meeting of the Council of the Municipality of Marmora and Lake held Tuesday, May 5, 2026, be approved as presented.
THAT the foregoing minutes and reports of the Committees and Boards listed are hereby received for information.
THAT Council receive the letter for information.
THAT Council approve the event permit application submitted by the Marmora Agricultural Society for their Demolition Derby event, to be held at the Marmora Fairgrounds on May 23, 2026, from 6:00 to 9:00 p.m.; AND FURTHER THAT the Society be required to provide a special insurance certificate for $5 million liability to staff, prior to the event, naming the Corporation of the Municipality of Marmor
THAT Council approve the event permit application submitted by the Marmora Crowe Valley Lions Club for their Country Jamboree event, to be held at the Marmora Fairgrounds June 10-14, 2026; AND FURTHER THAT the Club be required to provide a special insurance certificate for $5 million liability to staff, prior to the event, naming the Corporation of the Municipality of Marmora and Lake as the added
THAT Council will proceed into a closed meeting session at 7:15 p.m. under the Municipal Act, 2001, Section 239(2): (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations; o Re: Personnel Committee Minutes (b) personal matters about an identifiable individual, including municipal or local board employee
THAT the foregoing minutes of the Regular Meeting of the Council of the Municipality of Marmora and Lake held Tuesday, April 21, 2026, be approved as presented.
THAT Council accept this “Supply of Double Surface Treatment for 2026 Capital Projects” report, dated May 5, 2026; AND FURTHER THAT Council award the contract to Greenwood Paving Ltd. to final grade, compact, water, supply and apply double surface treatment to approximately 67,550 square metres of road for the total cost of $638,347.50, plus HST.
THAT Council receive the letter for information.
WHEREAS Highway 14 has experienced significant deterioration due to ongoing heavy traffic; WHEREAS the road structure is particularly susceptible to damage during the spring thaw period; AND WHEREAS the Municipality of Marmora and Lake does not currently have sufficient funds to undertake a full reconstruction of Highway 14; THEREFORE, BE IT RESOLVED THAT the Council of the Municipality of Marmora
THAT Council will proceed into a closed meeting session at 6:39 p.m. under the Municipal Act, 2001, Section 239(2): (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations; o Re: Recruitment (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour re
THAT Council reconvene in open session at 7:24 p.m.
THAT Council receive this “MOTION2026-149 – April 7, 2026” report, dated April 21, 2026; AND FURTHER THAT Council deny the request of Mr. Sagle to reduce his current utility bill and change the municipal utility billing structure.