Council Meeting

THAT the Agenda for the Regular Meeting of the Council of the Municipality of Marmora and Lake for Tuesday, May 5, 2026, be approved as presented.

THAT Council and senior staff shall receive comprehensive training on the open meeting rule as set out in section 239 of the Municipal Act, 2001, from a qualified and experienced third party, no later than the end of the first quarter of 2027; THAT Council direct staff to update the municipal Procedural Bylaw at the earliest opportunity to correct the technical errors that are cited at Paragraph 44 and at Footnotes 6 and 7 of the report; THAT Council and all staff shall ensure that the Clerk is consulted on all matters proposed to be considered in a closed meeting, recognizing that there may be some limited occasions when the Clerk may not be available to provide her expert advice, and that the Clerk shall be authorized to consult with independent legal counsel should she require expert advice in order to accurately instruct the Municipality; AND FURTHER THAT the CAO, should they choose to dismiss the Clerk's advice in preparation for future meetings, be required to disclose this choice to Council prior to the meeting(s) in question.

WHEREAS it has been confirmed by a report on Closed Meeting Investigation 2026-01 by the Municipality of Marmora and Lake’s Closed Meeting Investigator, Aird & Berlis LLP, which was presented to Council during open session on May 5, 2026, that the Closed Meeting of the Council of Marmora and Lake held on June 3, 2025, to discuss the Lions Agreement, has been found to have been an illegal closed meeting; and WHEREAS it has also been ruled that voting on said agreement was invalid, as the vote failed to comply with subsection 239(6) of the Municipal Act; Page 2 of 7 Council Meeting May 5, 2026 THEREFORE, BE IT RESOLVED THAT Council direct staff to seek independent legal advice from a law firm that specializes in open meeting exceptions, per section 239(2) of the Municipal Act, on the validity and legality of the Lions Agreement that is the subject of the Aird & Berlis LLP closed meeting investigation.

THAT the foregoing minutes of the Regular Meeting of the Council of the Municipality of Marmora and Lake held Tuesday, April 21, 2026, be approved as presented.

THAT Council accept this “Supply of Crushed Limestone Granular “M” for 2026 Capital Projects” report, dated May 5, 2026; AND FURTHER THAT Council award the contract to Danford Construction Ltd. to supply, haul, and spread 5/8” crushed limestone onto specified roads within Marmora and Lake for the total cost of $465,990.00, plus HST. Page 3 of 7 Council Meeting May 5, 2026

THAT Council accept this “Supply of Double Surface Treatment for 2026 Capital Projects” report, dated May 5, 2026; AND FURTHER THAT Council award the contract to Greenwood Paving Ltd. to final grade, compact, water, supply and apply double surface treatment to approximately 67,550 square metres of road for the total cost of $638,347.50, plus HST.

THAT Council receive the “Ministry of Natural Resources: Forest Fire Agreement” report, dated May 5, 2026, for information.

THAT the foregoing minutes and reports of the Committees and Boards listed are hereby received for information.

THAT Council receive the letter for information.

WHEREAS Highway 14 has experienced significant deterioration due to ongoing heavy traffic; WHEREAS the road structure is particularly susceptible to damage during the spring thaw period; AND WHEREAS the Municipality of Marmora and Lake does not currently have sufficient funds to undertake a full reconstruction of Highway 14; THEREFORE, BE IT RESOLVED THAT the Council of the Municipality of Marmora and Lake direct staff to look into the implementation of a seasonal load restriction of 5 tonnes per axel on Highway 14 during the spring thaw period, to commence in 2027, and provide a report for Council's consideration at a future meeting; AND FURTHER THAT Council direct staff to circulate this resolution to the Township of Stirling-Rawdon, MPP Ric Bresee, and all appropriate Ministries of the Government of Ontario.

THAT Council will proceed into a closed meeting session at 6:39 p.m. under the Municipal Act, 2001, Section 239(2):  (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations; o Re: Recruitment  (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations; o Re: Ministry of Labour Follow-Up  (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT Council reconvene in open session at 7:24 p.m.

THAT staff follow the direction of Council made in closed session.

THAT Bylaw 2026-31, being a bylaw to confirm the proceedings of the Regular Meeting of Council held on the 5th day of May, 2026, be read and passed this 5th day of May, 2026.

THAT this meeting is adjourned at 7:25 p.m.