Council Meeting

THAT the Agenda for the Regular Meeting of the Council of the Municipality of Marmora and Lake for Tuesday, October 7th, 2025, be approved as presented.

THAT the foregoing minutes of the Regular Meeting of the Council of the Municipality of Marmora and Lake held Tuesday, September 2nd, 2025, be approved as presented.

Page 2 of 10 Council Meeting October 7, 2025 THAT the foregoing minutes of the Special Regular Meeting of the Council of the Municipality of Marmora and Lake held Tuesday, September 9th, 2025, be approved as presented.

THAT Council accept this “Municipal Office Holiday Closure” report, dated October 7, 2025; AND FURTHER THAT the Municipal Office be closed from December 24, 2025, at noon, to January 2, 2026, inclusive, reopening at 8:00 a.m. on January 5, 2026.

THAT Council accept this “2026 Council Meeting Schedule” report, dated October 7, 2025; THAT Council direct staff to change the current Council meeting schedule so that planning, Committee of Adjustment and regular meetings of Council are all scheduled to begin at 5:30 p.m. on the first and third Tuesday of every month, excepting January, July and August (each having one meeting each); THAT Council direct staff to amend Procedural Bylaw 2024-74 accordingly and bring it back for Council’s approval; AND FURTHER THAT the 2026 Council meeting dates set out in the attachment to this report be approved.

THAT Council accept this “Public Skating Community Event” report, dated October 7th, 2025, for information; THAT Council direct staff to schedule three hours of free public skating for October 25th, from 5:30-8:30 p.m., to welcome the community back to the Marmora Arena for the 2025/2026 ice season; AND FURTHER THAT Council provide the Community Hall for this event, free of charge, where complimentary hotdogs will be provided and served by the Marmora Crowe Valley Lions Club.

THAT Council receive the “Planning Services Agreement (Hastings County and Marmora & Lake) and Amendment to Schedule “C” of User Fee Bylaw 2025- 26” report, dated October 7th, 2025; THAT Council approve the final Planning Services Agreement (PSA) between Hastings County and Marmora and Lake, authorizing the Mayor and Clerk to sign the agreement on behalf of the Municipality; AND FURTHER THAT the amended User Fee Bylaw (2025-56), including the corresponding changes to Schedule “C,” be recommended for Council approval.

Page 4 of 10 Council Meeting October 7, 2025 THAT Council receive this "CAO Status Update October 2025" report, dated October 7th, 2025, for information.

THAT Council accept this “Supply, Treatment and Stockpile of Winter Sand” report, dated October 7th, 2025; AND FURTHER THAT Council award the contract to Danford Construction Ltd. for the supply, treatment, and stockpile of winter sand for the 2025/2026 winter season for $15.90 per tonne, plus HST.

THAT Council accept this “Supply and Delivery of Diesel Fuels and Gasoline” report, dated October 7th, 2025; THAT Council award the contract to W.O. Stinson & Son Ltd. for a two (2) year term at a cost of $1.031 per litre for regular unleaded fuel, $1.1175 per litre of diesel fuel, and $1.0275 per litre for coloured diesel fuel, or $149,787.50, plus HST, per year, based on average fuel quantity; THAT Council accept and include the optional five (5) year term at a price of $1.031 per litre for regular unleaded fuel, $1.1175 per litre for diesel fuel, and $1.0275 per litre for coloured diesel fuel, or $149,787.50, plus HST, per year, based on average fuel quantity; AND FURTHER THAT Council accept and include the provisional fuel cardlock system for up to a five (5) year term at a price of $10,954.00, plus HST.

THAT the foregoing minutes and reports of the Committees and Boards listed are hereby received for information.

THAT Council defer the request from the Marmora Agricultural Society for financial support from the Municipality for the 2026 Marmora Fair to 2026 budget discussions; AND FURTHER THAT Council request that representatives from the Society come as a delegation to Council, in the meantime, to provide further information.

THAT Council approve the request of Darrnel Nicholls to use the municipal parking lot on the corners of Highway 7 and Bursthall Street for a Christmas market, to take place on November 7th, 8th, 9th and 15th, from 8:00 a.m. to 6:00 p.m.; Page 6 of 10 Council Meeting October 7, 2025 AND FURTHER THAT the participants be required to provide the appropriate insurance certificate to staff, prior to the first event, naming the Municipality as the added insured.

THAT Council receive the report for information.

THAT Council receive the newsletter for information.

THAT Council grant permission to The Rally of the Tall Pines to run two passes of the rally on the Old Hastings Road on November 22, 2025, acknowledging that The Rally of the Tall Pines is responsible to repair any damage to the road or property that occurs during the rally, that organizers advise the Manager of Transportation Services of the dates and times in order to complete an inspection before and after the event, and that the Municipality of Marmora and Lake is not liable for any damages resulting from the lack of guardrails at the approaches to the Glanmire Bridge.

THAT Council approve the request of the Marmora Crowe Valley Lions Club to close Forsyth Street on October 31, 2025, from 4:00-8:00 p.m., for their Trunk & Treat event, and direct the Lions Club to notify emergency services of the closure.

THAT Council receive the release for information.

THAT Bylaw 2025-56, being a bylaw to establish user fees within the Municipality of Marmora and Lake, be read and passed this 7th day of October, 2025.

THAT Council will proceed into a closed meeting session at 7:32 p.m. under the Municipal Act, Section 239 (2):  (b) personal matters about an identifiable individual, including municipal or local board employees; o Re: Personnel Committee Minutes  (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; o Re: Potential Litigation Update  (d) labour relations or employee negotiations; o Re: Union Negotiations

Page 9 of 10 Council Meeting October 7, 2025 THAT Bylaw 2025-57, being a bylaw to confirm the proceedings of the Regular Meeting of Council held on the 7th day of October, 2025, be read and passed this 7th day of October, 2025.

THAT this meeting is adjourned at 7:54 p.m.