Council Meeting

THAT the Agenda for the Regular Meeting of the Council of the Municipality of Marmora and Lake for Tuesday, June 3rd, 2025, be approved as presented.

THAT the foregoing minutes of the Regular Meeting of the Council of the Municipality of Marmora and Lake held Tuesday, May 20th, 2025, be approved as presented.

THAT Council accept this “Traffic Light Update” report, dated June 3rd, 2025; THAT Council direct staff to continue with interim emergency repair measures for the traffic lights at the intersection of Highway 7 and Forsyth Street at a cost of $15,600.00, plus HST, and Paid Duty OPP at a cost of $3,217.74, plus HST, for a total cost of $18,817.74, plus HST, to be funded through the Transportation Services Department's equipment replacement reserve; AND FURTHER THAT Council direct staff to proceed with the purchase of a new Econolite cabinet and all associated parts, including installation, at a cost of $33,731.00, plus HST, plus Paid Duty OPP at a cost of $3,217.74, plus HST, Page 2 of 7 Council Meeting June 3, 2025 for a total cost of $36,948.74, plus HST, to also be funded through the Transportation Services Department’s equipment replacement reserve.

THAT Council direct staff to send a letter to the Ministry of Transportation and MPP Rick Bresee about the failure of the traffic lights at the intersection of Highway 7 and Forsyth Street.

THAT Council accept this “Supply of Surface Treatment for 2025 Capital Projects: Centre Line Road and Jennison Road” report, dated June 3rd, 2025; AND FURTHER THAT Council award the contract to Greenwood Paving Ltd. to final grade, compact, water, supply and apply double surface treatment to approximately 41,300 square metres of road for $398,873, plus HST.

THAT Council accept this “Supply of Crushed Stone Granular “M” for 2025 Capital Projects” report, dated June 3rd, 2025; AND FURTHER THAT Council award the contract to Danford Construction Ltd. to supply, haul, and spread 5/8” crushed traprock from Queensborough Quarry onto specified roads within Marmora and Lake for $351,975, plus HST.

THAT Council receive this “Parks & Recreation Garage Update” report, dated June 3rd, 2025; THAT Council direct staff to replace the existing flat roof on the Parks & Recreation Garage (located at 14 Bursthall Street) with a similarly designed flat roof, specifically a 60-mil fully adhered TPO membrane system, through an RFP process, as recommended by Quinte Structural and Site Solutions; AND FURTHER THAT Council direct staff to use the WSIB rebate of $43,714.04 to complete the other repairs needed to meet health and safety standards within the Parks & Recreation Garage in conjunction with the roof replacement.

THAT Council receive this “Quinte Conservation 2025 Invasive Species Management Project Proposal” report, dated June 3rd, 2025; AND FURTHER THAT Council direct staff to include $2,400.00 in the 2026 Parks and Recreation operational budget to cover the costs of this program for the duration of eight (8) weeks, if the service is offered again in 2026.

THAT Council receive this “Pearce Mill Structure” report, dated June 3rd, 2025; AND FURTHER THAT Council defer a decision about the roof of the structure to provide time for a proper assessment of the larger issue at hand. Page 4 of 7 Council Meeting June 3, 2025

THAT Council accept this “2023 Canada Community Building Fund Audit” report, dated June 3rd, 2025, for information.

THAT the foregoing minutes and reports of the Committees and Boards listed are hereby received for information.

THAT Council receive the letter for information and direct staff to send a letter of congratulations to Eric on behalf of Council.

THAT Council accept the statements for information.

Being a bylaw to appoint ADR Chambers Inc. as Integrity Commissioner for the Corporation of the Municipality of Marmora and Lake.

THAT Council will proceed into a closed meeting session under the Municipal Act, Section 239 (2):  (b) personal matters about an identifiable individual, including municipal or local board employees; o Re: Staff Update  (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; o Re: Litigation Update  (d) labour relations or employee negotiations; o Re: Union Negotiations  (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; o Re: Lions Club Agreement

THAT staff follow the direction of Council made in closed session.

Being a bylaw to confirm the proceedings of the Regular Meeting of Council held on the 3rd day of June, 2025.

THAT this meeting is adjourned at 9:35 p.m.