Council Meeting

THAT the Agenda for the Regular Meeting of the Council of the Municipality of Marmora and Lake for Tuesday, March 4th, 2025, be approved as presented.

THAT Council receive the input for information.

THAT the foregoing minutes of the Regular Meeting of the Council of the Municipality of Marmora and Lake held Tuesday, February 18th, 2025, be approved as presented.

WHEREAS section 391 (1) (c) of the Municipal Act, 2001, as amended, authorizes a Municipality to impose fees or charges on persons for the use of its property, including property under its control; WHEREAS the Municipality of Marmora and Lake's User Fee Bylaw 2024-21A, including Schedule E for Facility Rental Fees, does not include distinctions Page 2 of 8 Council Meeting March 4, 2025 between private/for profit groups or community groups and organizations, nor does it include reduced rates for those groups using municipal facilities for programs offering wide community benefit to residents; WHEREAS the Council of the Municipality of Marmora and Lake has been tasked with granting fee reductions and waivers of facility rental fees on an individual basis, with no supporting policy, and now wishes to establish a fair and equitable decision-making process; WHEREAS Council acknowledges and recognizes the value and benefit that local Marmora and Lake volunteer groups and organizations bring to the community at large through events, community-benefitting fundraisers, and programming for children, youth and seniors; WHEREAS the residents of the Municipality of Marmora and Lake, through a public engagement survey, indicated that they are, by vast majority, in support of discounted rates for programs offered for children, youth and seniors, that nearly all respondents are in support of discounted rates/fee waivers for “not- for-profit organizations,” and that fee waivers or discounts s

TO AMEND the main motion to add "ratepayers of the" to the eleventh clause, between the words "That the" and "Municipality of Marmora and Lake be named in any promotional materials for the program/event."

Page 5 of 8 Council Meeting March 4, 2025 THAT Council accept this “Municipal Freedom of Information and Privacy Act Head Designation” report, dated March 4th, 2025, AND FURTHER THAT Council direct staff to bring forward a bylaw to delegate all of its power and duties under MFIPPA to the Municipal Clerk for enactment at the next Regular Council Meeting.

THAT Council accept this “2026 Municipal Election Alternative Voting Method” report, dated March 4th, 2025, THAT the alternative voting method of Internet and Telephone Voting be authorized for the 2026 and subsequent Municipal Elections; THAT the Municipal Clerk be authorized to participate in a joint Request for Proposal for Internet and Telephone Voting services with the Hastings County Clerks and Treasurers Association, and to procure the necessary goods, services and equipment (including technology) required to carry out Municipal Elections, and to execute any required documents, agreements or contracts in support thereof, in keeping with the Procurement Policy in force and effect at the time of the procurement; AND FURTHER THAT Council direct staff to bring forward the draft bylaw, as presented, for enactment at the next Regular Council Meeting.

THAT Council receive the report for information.

THAT Council receive the correspondence for information.

THAT Council will proceed into a closed meeting session under the Municipal Act, Section 239 (2):  (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; o Re: Litigation Update

THAT staff follow the direction of Council made in closed session.

THAT this meeting is adjourned at 7:42 p.m.